A school leaving certificate is an important academic document representing the successful completion of a student’s time at an educational institution such as a school, college, or university. It formally records the student’s academic performance, conduct, and dedication to institutional requirements. It is a mandatory requirement for admission to higher educational institutions, helping students to transition seamlessly to the next stage of their academic journey. The issuance of a school leaving certificate highlights the institution’s role in shaping and certifying a student’s educational progress.
How to Write a School Leaving Certificate Application
Writing a school leaving certificate application requires a formal tone, clarity of purpose, and adherence to the school’s standard practices. Below are steps to craft an effective application:
Start with Your Address and Date: Include your complete address and submission date at the top left of the application. This helps identify the applicant and maintain official records.
Example:
[Your Name]
[Your Address]
[City, State, PIN Code]
[Date]
Address the Principal: Direct the application to the principal of your school. Use the formal salutation, “The Principal,” followed by the school’s name and address.
Example:
The Principal
[School Name]
[School Address]
[City, State, PIN Code]
Write an Appropriate Subject: The subject should clearly state the purpose of your application. Example: Subject: Request for School Leaving Certificate
Begin with a Respectful Salutation: Address the recipient politely using “Respected Sir/Madam.”
Clearly State Your Purpose: In the body of the application, mention your intention to request a school leaving certificate. Provide a valid reason, such as relocation, transfer, or admission to another institution. Example: “I am writing to formally request the issuance of my school leaving certificate as I require it for admission to another school due to my father’s recent job transfer.”
Provide Necessary Details: Include key details like:
- Full Name
- Class and Section
- Roll Number or Admission Number
- Any other identifiers used by the school
Mention Dues Clearance: Confirm that all dues have been cleared and school property (e.g., library books) has been returned if applicable. Example: “I have cleared all outstanding dues and returned all borrowed materials to the school library.”
Request a Timely Response: Politely ask the principal to issue the certificate at the earliest convenience. Example: Please process my application and issue the school leaving certificate as soon as possible so I can complete the admission formalities at my new school.
End with Gratitude and Closing: Express gratitude for the institution’s support and end the application formally. Use “Yours sincerely” or “Yours faithfully,” followed by your name and signature.
Yours sincerely,
[Your Full Name]
[Your Contact Number]
Application For School Leaving Certificate
[Your Address]
[City, State, PIN Code]
[Date]
The Principal
[School Name]
[School Address]
[City, State, PIN Code]
Subject: Application for School Leaving Certificate
Respected Sir/Madam,
With due respect, I am writing to request the issuance of my school leaving certificate as I will no longer be able to continue my studies at your esteemed institution due to [reason, e.g., relocation, admission to another school, financial constraints, etc.]. Here are my details for your reference:
Name: [Your Full Name]
Class and Section: [Your Class and Section]
Roll Number: [Your Roll Number]
Admission Number: [Admission Number, if applicable]
I have ensured that all dues have been cleared and that no school property is pending return. I humbly request you to issue my school leaving certificate at the earliest so that I can proceed with the necessary formalities at my next institution. I sincerely thank you for your guidance and support during my time at this school.
Yours faithfully,
[Your Full Name]
[Parent’s Name (if required)]
[Your Contact Information]
Sample School Leaving Certificate Application
Rahul Sharma
B-12, Green Park Colony
Noida, Uttar Pradesh, 201301
17th December 2024
The Principal
St. Mary’s Public School
Sector 62, Noida
Uttar Pradesh, 201309
Subject: Request for School Leaving Certificate
Respected Sir/Madam,
I am writing to formally request the issuance of my school leaving certificate as I need it for my admission to XYZ International School, where I have secured a seat for Class 10. This transfer is due to my father’s recent job relocation to Delhi.
Here are my details for your reference:
- Name: Rahul Sharma
- Class and Section: 9-C
- Roll Number: 37
- Admission Number: 2017SMPS12345
I have ensured that all school dues are cleared and the library books issued to me have been returned. Please process my application and issue the school leaving certificate at your earliest convenience.
I am truly grateful for the support and guidance from this institution during my time here. I will always cherish the memories of my academic journey at St. Mary’s Public School.
I appreciate your consideration.
Yours sincerely,
Rahul Sharma
School Leaving Certificate Application for Class 8
Rajesh Kumar
123 Green Avenue
Jaipur, Rajasthan, 302001
January 3, 2025
The Principal
St. Mary’s High School
45 Church Road
Jaipur, Rajasthan, 302001
Subject: Request for School Leaving Certificate
Respected Sir/Madam,
I hope this message finds you well. I am writing to formally request the issuance of a school leaving certificate for my ward, Aarav Kumar, who was a student in Class 8, Section B, Roll No. 23, for the academic year 2024–2025.
Due to my family’s relocation to another city for professional reasons, Aarav will be seeking admission to a new school. I kindly request you to issue the school leaving certificate at the earliest to facilitate the admission process.
Please let me know if any further formalities or documents are required to complete the process.
Thank you for your understanding and assistance.
Yours sincerely,
Rajesh Kumar
Parent of Aarav Kumar
+91-1234567890
rajesh.kumar@email.com
Application for School Leaving Certificate for Changing School
[Your Address]
[City, State]
[Pin Code]
[Date: DD/MM/YYYY]
To
The Principal
[School Name]
[School Address]
[City, State]
[Pin Code]
Subject: Request for School Leaving Certificate
Respected Sir/Madam,
I am [Your Name], a student of Class [Your Class], Section [Your Section], with Admission Number [Your Admission Number]. I am writing to formally request a school leaving certificate as I need to transfer to another school due to [mention the reason, e.g., relocation of family, better educational opportunities, etc.].
I kindly request you to issue the school leaving certificate at the earliest to ensure a smooth admission process at my new school, [Name of the New School, if applicable].
I have cleared all dues and returned any books or materials borrowed from the school. If there are any additional formalities to complete, please let me know, and I will address them promptly.
I am sincerely grateful for the guidance and support I have received during my time at this institution.
Thank you for your assistance.
Yours sincerely,
[Your Full Name]
[Class and Section]
[Admission Number]
[Contact Number]
